Rooted is an organisation that seeks to support teenage girls through the provision of psycho-educational, tool-based learning in a therapeutic and nature based environment.


We are committed to respecting your privacy and the following policy explains how we endeavour to do this.


How do we collect your data?


We collect data from you by invitation at events etc, we may also store information regarding any phone calls or contact we have with you.


Why do we collect data?


We collect information in order to stay in touch with you and also to keep a record of anything that is important with regards to our work. An example of information we may keep might be if you have approached us and said you would be happy to advise us on grants, or if you would prefer us to e mail you rather than phone.


What information do we collect?


We collect details with regards to contacting you through filling in a sign-up form or online – we only ask you to give the information you are happy for us to have and use. We may also collect information from any conversations that we have with you in order to keep a record of data that might be useful for our work or further conversations with you.


Currently we do not collect bank details but may keep a note of any donations we have received in terms of the amounts and any restrictions or conditions regarding the money.


Keeping your data secure


Any data that we collect is either stored on a password protected spreadsheet or document or in a lockbox or filing cabinet. All data will be treated with care and we will not pass on personal details to anyone outside the organisation unless you have given your consent.


Understanding your rights


Any information we collect we do so due it being of ‘legitimate interest’ of the organisation, you do however have the right to request, change or delete the information wo hold. You also have the right to be forgotten which means that we will delete all the information that we hold regarding you (except for anything we are required to keep for legal reasons).


Keeping in contact


We may amend this privacy policy and so we advise that you revisit this information in order to keep up to date with our procedures. If you have any concerns or would like a further conversation regarding any of this policy please e mail us on hello@rooteduk.org and we will get back in touch with you as soon as we can. 




Rooted Privacy Policy for Participants 


How do we collect your data?


We collect information about you by asking you in person or on forms provided. We may also ask for information from the school or organisation that has referred you and on occasion from your parents or carer.


Why do we collect or share data?

We collect information for 3 reasons.

1. To make sure we can provide for any needs you may have and keep you safe e.g. if you have any medical issues or allergies.

2. To help us know how effective the course is in order to improve it and to provide some research evidence for what we are doing e.g. we will ask you about your experiences and feelings whilst on the course.

3.To promote the work of Rooted – this may be in the form of questionnaires, photo’s or film. We ask for your permission separately for this and make sure we don’t use your names as your privacy is really important to us.


What information do we collect and why?


- Name and age - to identify a person in case we need to make contact with school or with them.

- Medical information - in case of illness and to check that we have right support in place.

- Personal information that may affect participation on the course e.g. any triggers for anxiety or potential risks.

- Questionnaire response to monitor progress and change which we use to inform our research regarding the effectiveness of the course. We may also collect other data through interviewing but will only do this if you have agreed to take part.

- Photos, video footage and recordings to promote the work of Rooted and provide data for research purposes.


Social media and other publicity


We use social media as a way of promoting our work and sharing our vision and having images helps to communicate what we are doing and the importance of the environment in our work. We also believe that images should be used sensitively and carefully particularly regarding social media platforms and so we specifically ask for consent from every participant regarding this. On occasion we may be approached by magazines or other sources to write an article about our work or take some film footage. If they want to visit a session or gather their own information, images or footage we will seek permission separately. If third parties want to use our images and data then we won’t seek separate permission as this comes under promotional literature.


Keeping your data secure

Any physical data (like consent forms) is either stored in a locked filing cabinet or box. Personal data that we have received by e mail or stored on a computer will only be kept for as long as is needed and the devises we use are password protected.


Sharing information

Personal data is shared if there is a safeguarding concern or we are legally required to do so. This is done with sensitivity and consideration. When possible, we will speak to you first and explain what information we need to share and why as well as who we will be speaking to. Usually this will mean speaking to the referral organisation and/or a parent or carer.  With consent we may also share information with another service if we believe it is in the young person’s best interest, for example to refer to another service or to receive support in school with a particular issue.  We will keep any information that we use for publicity or research anonymous by not using your name and if you decide that you don’t want to be involved in our research or publicity you have the right to opt out.

Keeping in contact


If you have any concerns or would like a further conversation regarding any of this policy please e mail us on hello@rooteduk.com and we will get back in touch with you as soon as we can.

100% of the girls felt that Rooted had helped them value and look after themselves more. 

 

 "It's helped me grow more as a person and it's taught me how to deal with difficult situations" 

 

Rooted participant 2018

 

 

 

Get in Touch

 

Email: hello@rooteduk.com

 

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